Z-Out for Financial Night Audit

A Financial Night Audit, if you have any Users in your Skyware Systems interface designated as a Financial Night Auditor, allows a separate date change for the FINANCIAL end of day: the system uses the "no down time" logic - allowing the date to change for everyone except for the Financial Night Auditor until their work is complete. The regular night audit can be run at night, and the financial night audit will be run subsequently. If using the financial night audit, it will need to be run AFTER the regular night audit, this may be the next day or even multiple days later, but will need to be done at some point (as soon as possible) to ensure everyone is working on the correct date.

It should be noted that if your property is using financial night audits as well as regular night audits, Skyware Systems will only check for Out-of-Balances in the financial night audit, not the regular night audit.

If your property has ANY Users set up as Financial Night Auditors a financial night audit MUST be run as well as a regular night audit. Please see Users for more information on how to configure your system to add or remove Financial Night Auditors.

A Financial Night Audit is very similar to a regular Night Audit (Z-Out), see Night Audit Z-out for further details.

To run a Financial Night Audit:

 

Access the Z-Out for Financial Night Audit command:

 

Depending on your Skyware Systems set-up, you may or may not have a quick menu option for Night Audit. If you can, Select Night Audit from the Quick Menu on the left side of the screen, then click Z-Out for Financial Night Audit.

 

Or you can reach the Night Audit using the Full Menu.

Click the icon on the left for the Full menu.

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

From the Other Section, select Other =>.

This will display the Other Front Desk Tasks Menu, which has four sections, Other List 1, Other List 2, Documents and Web.

Select Night Audit from the Other List 2 section of the Other Front Desk Tasks Menu.

This will display the Night Audit Menu, which has two sections, Night Audit List 1 and Night Audit List 2.

Select Z-Out for Financial Night Audit from the Night Audit List 1 section of the Night Audit Menu.

 

When selected, the Night Audit End of Day Process screen opens.

To run the Financial Night Audit, check the box.

Note: ONLY Users designated as Financial Night Auditors can do this.

When the screen refreshes, you will see a new button. Click the orange Start End of Financial Day Process button.

This begins the Financial Night Audit process. Once it is complete, you will see a message saying that the process has been finished successfully, and the system date will have moved on.

Note: The Financial Night Audit Process CANNOT be run if the regular Night Audit process has not been run, AND it has been less than FOUR hours since it was previously run. This is to help prevent it being run ERRONEOUSLY as the process cannot be undone.

Date Updated February 25, 2021